Coming soonEverything about your people, in one place
Records, absence, rotas, onboarding, reviews and training, with self-service so the HR inbox stops being the system.
- HR management
- By · Cube Systems
- UK hosted on AWS
CubeHR is coming soon. The capabilities below describe the platform we are building. Register your interest and we will keep you posted as it gets closer to release.
HR in a growing business tends to live in three places: a filing cabinet nobody has audited, a shared spreadsheet with conditional formatting doing the heavy lifting, and one person’s memory.
That is fine at fifteen people. At fifty it becomes a liability: missed holiday entitlements, expired right-to-work checks, contracts nobody can find, and a manager spending a day a week on admin that should never have reached them.
CubeHR puts every record in one place and hands the routine work back to the people it belongs to.
Capabilities
What CubeHR covers
Every area below is part of the same system and works from the same records.
Employee records
One record per person covering contracts, salary history, emergency contacts, right to work evidence and job changes over time, with self-service so staff keep their own details up to date.
Leave & absence
Holiday requests and approvals, pro-rata allowances for part-time staff, carryover and TOIL, a team calendar, sickness recording, SSP tracking and Bradford Factor alerts.
Time tracking
Clock in and out by QR code, GPS geofence or kiosk, with timesheets built from clock events and overtime rules applied automatically.
Shift scheduling
Build and publish rotas, handle shift swaps and open shifts, and see the projected labour cost as you plan.
Performance management
Objectives, one-to-ones, 360 feedback and development plans, so performance is managed through the year rather than once a year.
Onboarding
Checklists for HR, IT and managers, templates for each role, and a pre-start portal where new starters complete their profile and upload documents before day one.
Training & development
A course catalogue, enrolments, mandatory training and certification records with expiry dates, linked to each person’s objectives.
Document management
Contracts, handbooks and policies stored securely and version controlled, with acknowledgement tracking and alerts before dated documents expire.
Compliance & right to work
Right to work and DBS checks recorded with expiry alerts, plus subject access requests, retention policies and a full audit trail of every change.
Expense management
Claims submitted from a phone with a photo of the receipt, HMRC mileage rates, approval routing and export for payroll or accounts.
Asset tracking
A register of laptops, phones, keys and other kit, showing who has what, warranty dates and what each leaver needs to hand back.
Reporting & analytics
An HR dashboard and ready-made reports for headcount, leave liability and asset use, with Excel export.
Multi-company management
Several companies under one login, each with its own leave policies, working hours and bank holidays, and group reporting across them all.
Mobile app
Staff book leave, clock in, submit expenses and find colleagues from their phone. Native iOS and Android apps are in development.
Smart notifications
In-app and email alerts for leave decisions, balance changes, assigned equipment, document expiry and Bradford Factor triggers.
Why it matters
What changes once it is in
Managers get their week back
Self-service and automated approvals remove the constant drip of holiday forms, expense claims and detail changes.
Nothing expires unnoticed
Right to work documents, DBS checks and certifications are tracked, with alerts before they lapse.
Decisions with evidence
Headcount, leave liability and absence reported from live data, rather than assembled once a quarter.
Who it is for
Built for businesses that have outgrown the workaround
CubeHR is aimed at organisations big enough that manual process is costing real money, but not so big that a two-year enterprise implementation is an acceptable answer.
- Businesses outgrowing spreadsheets
- Multi-site and shift-based teams
- Regulated and certification-heavy sectors
- Anyone facing their first HR audit
Questions
CubeHR questions
Does CubeHR run payroll?
No, and deliberately so. Payroll is a specialist, heavily regulated job. CubeHR feeds your payroll provider the hours, absence, expenses and changes it needs, and exports in the formats the common UK providers expect.
How does holiday entitlement work for part-time staff?
Allowances are pro-rated automatically from contracted hours or days, including irregular-hours and part-year workers. Bank holidays, carry-over rules and TOIL are all configurable per policy rather than hard-coded.
Can staff use it on their phone?
Yes. Employee self-service is mobile-first: staff book holiday, clock in, submit expenses, read policies and update their own details without emailing anyone.
How does it help with compliance?
Right to work documents, DBS checks and training certificates are tracked with expiry alerts. Retention policies, subject access request tooling and a full audit trail of every change are built in.
What if we already use CubeERP?
The two share one view of your people, sites and structure. Timesheets recorded in CubeHR cost jobs in CubeERP without an integration to maintain.
Cube Systems
Interested in CubeHR?
Tell us what you run today and where it falls over, and we will keep you posted as it gets closer to release.