Early accessRun the whole operation from one system
Customer pricing, quoting, sales orders, stock, warehouse PDAs, couriers, returns and a branded trade store in one system, built for UK distributors and wholesalers.
- Enterprise resource planning
- By · Cube Systems
- UK hosted on AWS
CubeERP is in early access. It is being demonstrated now and used internally, with full launch in early 2027.
Almost every growing distributor gets to the same point. Orders live in one place, stock in another, couriers on their own websites, and the real numbers in a spreadsheet that one person maintains and everyone quietly distrusts.
It works, right up until it does not. An order gets promised against stock that was already allocated. A customer gets quoted last year’s price. Month end takes a week because three systems disagree about what shipped.
CubeERP follows an order from the first quote through picking, despatch and payment in one system, so there is only ever one answer to “what is actually happening?”
Capabilities
What CubeERP covers
Every area below is part of the same system and works from the same records.
CRM & customer pricing
Customers, contacts and suppliers in one place, with each customer’s discounts by brand, category or supplier, credit terms and price history held on the account.
Quoting
A drag-and-drop quote editor with alternatives, custom lines, automatic discounts, margin, revision history and optional approval before it goes out.
Sales orders
Quotes convert to orders, with credit checks, automatic stock allocation, multiple deliveries, drop-shipping alongside warehouse stock and QR-code collections.
B2B ecommerce & returns
A branded trade store where each customer sees their own prices, orders against their account, pays and starts returns that your team tracks through to completion.
Purchasing
Purchase orders and purchase invoicing, with each supplier invoice checked against its order before it is approved.
Products & stock control
Product records and stock across the business, including consignment stock and the products you sell online.
Warehouse & PDAs
PDA workflows for goods in, picking, packing and goods out, with pick and check times recorded on the audit trail.
Couriers & despatch
Despatch through Royal Mail, DPD, FedEx, UPS and other carriers, with the parcel size worked out from product weights.
Credit control & accounts
Customer credit control and accounts integration with Sage, Xero or QuickBooks, with account payments taken through the portal.
Dashboards & reporting
Dashboards for sales, sales admin, marketing, the warehouse and management, and reports across sales, stock, orders, customers and suppliers.
Production & BOM
Bills of materials and works orders for distributors who also assemble or make some of what they sell.
Integrations
Accounts, courier and ecommerce connections, so orders, stock and invoices move between systems without rekeying.
Why it matters
What changes once it is in
One version of the truth
Sales, the warehouse and accounts work from the same live data, so nobody spends Monday morning reconciling spreadsheets.
Growth without the extra admin
Taking out the rekeying between quote, order, pick, despatch and invoice means more orders go through without more people to process them.
Margin you can see
Price, cost and margin on every quote and order show which customers and products actually make money, and which quietly do not.
Who it is for
Built for businesses that have outgrown the workaround
CubeERP is aimed at organisations big enough that manual process is costing real money, but not so big that a two-year enterprise implementation is an acceptable answer.
- UK distributors and wholesalers
- Trade suppliers selling to account customers
- Businesses running a warehouse and several couriers
- Distributors who want trade customers ordering online
Questions
CubeERP questions
How is CubeERP different from the big ERP vendors?
It is built for a different size of business. CubeERP is designed for UK distributors, wholesalers and trade suppliers rather than global groups, and it already runs a UK distribution business day to day. It does not need a consultancy on retainer to change a report.
Does it replace our accounts package?
It does not have to. CubeERP integrates with Sage, Xero and QuickBooks, so your accountant carries on working the way they already do.
Can we migrate our existing data?
Yes. Customers, suppliers, products, price lists, customer discounts, stock levels and open orders can all be imported. Where the source system is unusual, Crushed Ice can build the migration as a project.
How does the warehouse work?
Goods in, picking, packing and goods out all run on handheld PDAs, with pick and check times recorded. Parcels are booked with Royal Mail, DPD, FedEx, UPS and other carriers from the order.
Can our trade customers order online?
Yes. CubeERP includes a branded B2B store where each customer sees their own prices, orders against their account, pays and starts returns, all from the same stock and pricing your team uses.
Cube Systems
Interested in CubeERP?
Tell us what you run today and where it falls over. If early access is a fit we will get you started; if it is not, we will tell you that too.